SaaS cost calculator: what your apps cost in five years.
Pick the apps you pay for, set your team size, and see five years of subscriptions next to a custom system you own. Real published prices, and you can type your own.
Add up your software bill
Per-user apps are priced for this many people. You can change any app's monthly number below.
Tap the apps you pay for
No apps yet. Tap one above, or add your own.
Untick Custom replaces it for apps you'd keep, like email or video calls. Those stay on both sides of the math.
Your five years
Custom numbers use our starting prices. Your real price comes from the $1,500 Systems Audit, credited to the build. App prices: yearly billing, before add-ons, taxes and usage fees.
Published prices, checked November 11, 2026
Each number comes from the company's own pricing page, regular price billed yearly unless noted. No sale or first-months prices. Apps not on the list, like QuickBooks or Microsoft 365, you type in with your own bill.
| App and plan | Price | How it's charged |
|---|---|---|
| Salesforce Pro Suite | $100/mo | Per user |
| HubSpot Sales Hub Pro | $90/mo | Per seat, plus $1,500 required onboarding |
| Jobber Grow | $149–$399/mo | 1, 5, 10 or 15 users; $29 per extra user |
| Housecall Pro MAX | $299/mo | 8 users included; $35 per extra user |
| GoHighLevel Unlimited | $297/mo | Flat, billed monthly; usage fees extra |
| Slack Pro | $7.25/mo | Per user |
| Google Workspace Business Standard | $14/mo | Per user |
| Zoom Workplace Pro | $14.16/mo | Per user |
| monday.com Standard | $12/mo | Per seat |
| DocuSign eSignature Standard | $30/mo | Per user |
For what we charge, see custom software cost. Thinking about leaving a CRM? Read Salesforce and HubSpot: fix it or leave it, or see how we replace stacked software.
Calculator questions
How do I calculate what my business spends on SaaS?
List every app you pay for, multiply per-user apps by the people who use them, and add the flat ones. Times 12 is your year; times 60 is five years, plus any one-time onboarding fees. The calculator above does it for you.
Where do the app prices come from?
Each one is the regular price from the company's own pricing page, billed yearly unless noted, checked November 11, 2026. Sale and first-months prices are left out. You can type over any number with your real bill.
Is custom software cheaper than SaaS?
Not always. A small team on one low-cost app should usually keep it, and the calculator will show that. Custom tends to win for teams paying per seat for 10 or more people, or stacking several apps that don't talk to each other.
What does the custom number include?
Our starting price for the build ($7,500 for one focused system, $25,000 for a full platform) plus a care plan from $399 a month for fixes, updates and backups. Your real price comes from the $1,500 Systems Audit, credited to the build.
What happens when I send my numbers?
Your team size, apps and totals go with your message, so Marcos can reply with a first take on what to keep, connect or replace.
Want the real numbers
for your business?
The Systems Audit maps every app, what it costs and who uses it, then prices a plan. $1,500, credited to your build.
Google · Reviews ★★★★★ 5.0 stars | 10 reviews
Synergy digital lab rebuilt my website and it’s fast on phones now. They fixed my contact form, which wasn’t sending me anything and added a page for every town I serve around OKC. They also set up my up my site for AI search like ChatGPT and they check it every night. I show up near the top for piñata’s near me. Also great costumer service and attention, thank you, Marcos. 😊
Marcos took the time to help us put together a clear plan for our mobile detailing business, SN Elite. We’ve been trying to figure out our next steps, and having someone walk through things with us made a big difference. He’s great at communicating and explaining things in a way that’s easy to understand. We left the conversation with a better idea of what to focus on and where to go from here. Really appreciate his time and guidance. If you’re a business owner needing direction, I’d recommend reaching out to Marcos at Synergy Digital Lab!
Synergy Digital Lab handles our web development and SEO with total transparency. The monthly ranking reports keep everything honest - I pay based on where we actually rank. No vanity metrics, just ROI.
I switched my marketing to Synergy Digital Lab specifically for their 'pay-what-you-rank' model. It’s the most transparent SEO service I’ve found - they send a monthly report showing my average keyword rankings and I pay based on those results. It’s great to finally work with a digital marketing firm that focuses on actual ROI instead of just vanity metrics. If you need a web development and SEO partner that delivers, Synergy is the standard. Speak to the founder. Super transparent and helpful If you need a partner that understands data-driven growth and professional execution, this is the firm. Highly recommended for any business looking to scale their online presence.
Working with Synergy Digital Labs has been an incredible experience. They handled all of my marketing and SEO needs with true professionalism. What impressed me most was how they consistently went the extra mile. We are currently letting Marcos handle 2 more of our companies Website Design, Marketing, and SEO. They took the time to understand my business, offered thoughtful recommendations, and delivered results. -SP
If you're tired of paying for 'efforts' instead of results, talk to Synergy. Their pay-per-rank system is a game changer for my business. I get clear data every month showing exactly where we stand. Best digital marketing decision I've made.
Finally found a marketing agency that prioritizes results over fluff. Synergy's pay-what-you-rank model is exactly what the industry needs. My average rankings are up, and the communication is top-tier.
Tell us how the business runs. Get a real plan.
A few taps, about a minute. Marcos reads your answers before he calls, so the first call is about your business, not a sales script.
- Custom CRMs and client portals from $7,500
- The $1,500 Systems Audit is credited in full to the build
- Have a complete written plan? Skip the audit, $1,500 off